Module: AI for English.

Lesson 5: The Perfect Email.
Goal: Learn the standard structure of a professional English email.

How ChatGPT helps: Use ChatGPT to turn “Portu-English” drafts into professional emails.

Key Idea.

AI Idea: “Draft Refinement.” You don’t need to write perfectly the first time. Write a “messy” draft and let AI polish it.

English Idea: English emails are like a sandwich. They have a specific Opening, Body, and Closing. In Brazil, we sometimes start emails without a greeting or use “Dear” for everyone. In English, “Hi [ Name ]” or “Hello [ Name ]” is usually better for daily work.

Log in and Enable voice mode.

Step 1: Sign in.

  • Open the app
  • Log in with the account you created (email, Google, Apple, or Microsoft)

Step 2: Enable voice mode.

  1. Open a chat in the app
  2. Tap the headphones or microphone icon (usually near the text box)
  3. Allow microphone access when asked
  4. Choose a voice (you can change this later)

Now you have ChatGPT open, let’s start here.
Copy and paste this prompt into ChatGPT to start.

“I need to write an email to [Name/Role]. I want to tell them [Subject – e.g., the report is ready / I need more time].

Explain any changes you made so I can learn.”

Here is my draft in simple English: [Your Draft].

Please rewrite this to follow a standard professional structure:

Opening: (e.g., ‘I hope you’re having a good week’)

The Reason: (Why I am writing)

Call to Action: (What I need them to do)

Professional Closing: (e.g., ‘Best regards’ or ‘Thanks’)

Practice Prompts.

  1. The Subject Line: “I am writing an email about a ‘Meeting Reschedule.’ Give me 3 professional subject line options that are short and clear.”
  2. The Follow-up: “I sent an email 3 days ago and no one replied. How do I send a polite ‘follow-up’ email in A2 English? Give me a template.”
  3. The Attachment: “I want to say ‘Segue em anexo o arquivo.’ How do I say this naturally in English? Give me 2 ways (one formal, one casual).”

Real-World Task.

Task: Write an email to a colleague asking for a document.

  • What to do: Write a 3-sentence email.
    • Line 1: Greet them.
    • Line 2: Ask for the “Budget Report.”
    • Line 3: Say thank you.
  • Which prompt to use: “Check my email for mistakes: ‘[Your text]’. Does it sound like I translated ‘Estou te enviando’ or ‘Fico no aguardo’ literally? If yes, give me the natural English version.”
  • Focus: Use “I’m looking forward to hearing from you” instead of “I stay in the wait” (common Brazilian direct translation!).

A reflection prompt to ask ChatGPT.

“ChatGPT, what are the 3 most common ‘Email Phrases’ I should memorize to sound more professional? Explain when to use each one.”

Let’s reflect about “Emails in English”.